Writing of business letter
A business letter is written for a specific purpose. Its aim is to transact some particular business.
Main points
a) Sender’s address
b) The date
c) The inside address
d) The salvation
e) The body of the letter
f) The subscription
g) The signature
Sender’s address: This part corresponds to the sender’s address in a personal letter.
The date: It is to be written in the same order as the personal letter; below the sender’s address.
The inside address: This is an addition. The position of the address is on the left, two or three lines below the line of the date.
The inside address: This is an addition. The position of the address is on the left, the two or three lines below the line of the date.
Example: sender’s address,
Date:
To
The director,
Marketing section
Koti
Hyderabad - 500 020 A.P.
Salutation: It should be written off the next line after the side address is composed:
The director,
Marketing section,
Hyderabad – 500020
Sir,
Put a comma after sir, - if the letter is addressed to a woman, from is:
Madam, (don’t write dear madam)
Dear Mr. Rangaswamy or Dear Mrs. Rangaswamy
The title Mr., Mrs., Miss, is placed before the name only.
The body of the letter: This is unlike the personal letter. Make your letter clear, to the point and courteous. Do not write any unnecessary and unwanted details. It must also be complete.
The subscription: The most common forms are:
Yours faithfully, or yours truly,
If you have used a personal name in the salutation, the form of the subscription should be:
Yours sincerely,
The signature: in a formal letter, sign your name in full- not just the initials. Below the signature, write the date. Below it, write the name of the sender into brackets in capital letters.
For example:
(Lalit Kumar)
STORE MANAGER
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